American Heart Association Office Manager in West Palm Beach, Florida
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
All American Heart Association offices are closed and staff are currently working from home. Offices will be reopening in October 2021; this position will resume to being based in the local office.
The American Heart Association has an excellent opportunity for an Office Manager in West Palm Beach, FL !
The Office Manager will be responsible for providing advanced administrative support to leadership including managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.
Some of your responsibilities will include (but not limited to):
Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership.
Prepares confidential correspondence, maintains files, and manages the office and clerical systems.
Manages donor, volunteer, and sponsor information; gathers, coordinates, and manages information and details (e.g., giving; committee/board involvement, etc.) on key volunteers and donors.
Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, and recognition items related to leadership volunteer groups.
Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established AHA procedures.
Aids with special event management including invitations, planning, logistics, attendee lists, etc.
Manages data entry for special events including donations, auction items and guest names.
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects (e.g. quarterly challenges.
Works with Community Impact staff on logistics as needed
In this role, you will report to the Executive Director, West Palm Beach.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some things to consider:
High School Diploma or equivalent.
Two (2) - Four (4) years of experience providing administrative support to multiple managers or executive level management.
Two (2) years of financial experience.
Two (2) years of experience preparing budget information, processing invoices, calculating expenses.
Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, etc.
Some college preferred.
Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards and Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills and help you grow and thrive at the American Heart Association.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Location US-FL-West Palm Beach
Posted Date 3 weeks ago (8/25/2021 5:13 PM)
Requisition ID 2020-6030
Job Family Group Business Operations
Job Category Administrative Support
Location: West Palm Beach, FL