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Job Information

American Heart Association Contract Administrator - Event Services in St. Petersburg, Florida


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has a great opportunity for Contract Administrator in our Event Services Department, to be based in the Southeast Region.

The Contract Administrator will manage assigned procurement contract activity including those with moderate to high risk to business units. This position will interface with multiple levels of professionals in review and preparation of contract documents.

Some of your responsibilities will include (but not limited to):

  • Review and process daily supplier/vendor contract requests through an automated contract management system; ensure terms and conditions are in compliance with appropriate laws, regulations and corporate policies.

  • Be the point person as needed for communication with Legal, Finance and business teams for resolution of contract issues and requirements.

  • Manage modifications and change orders in support of business unit requirements, as well as all other aspects of day-to-day contract administration.

  • Provide guidance to internal business teams and staff on procurement/legal policies and procedures; train and develop business unit staff to submit contract requests and required documentation.

  • In coordination with event logistics specialists, assist in the preparation of specifications, scopes of work for sourcing activities, including Requests for Proposal.

  • Perform tasks with a high level of internal customer service to provide business units the proper guidance for procurement actions.

  • Manage supplier relationships conducting performance reviews.

In this role, you will report to the Vice President – Event Services. This is a work from home position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives” ? Here are some of the requirements:


  • Bachelor's degree in Supply Chain Management, Business Administration, Finance, Material Management, Economics, or a related discipline, or equivalent experience.

  • 2+ years of demonstrated experience in contract administration, contract development/reviews, analysis and management, project, event or supply management in a corporate environment.

  • Requires knowledge and experience with vendor contract provisions and processes as well as assessment of required deviations from established norms.

  • Ability to oversee multiple projects and collaborate with internal stakeholders and suppliers.

  • Ability to quickly develop reports and other analysis tools to aide in decision making.

  • Excellent communication skills both written and verbal.

  • Experience with MS Office, SharePoint and contract management software.

  • Knowledge of Non-Profit organization is a plus.

Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do! Our Rewards and Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills and help you grow and thrive at the American Heart Association.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location Diversity Distribution Southeast

Posted Date 5 days ago (10/12/2021 9:44 AM)

Requisition ID 2021-7628

Job Family Group Business Operations

Job Category Administrative Support

Additional Locations US-FL-St. Petersburg

Location: St. Petersburg, FL