American Heart Association Project Coordinator, Clinical Research in Oklahoma City, Oklahoma
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - Check out this hashtag on Facebook, Instagram, and Twitter today!
American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcomes, Research, & Analytics (QORA) department!
This position can be home based.
This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on 6/30/2024.
This individual will be responsible for providing coordination and administrative support for a clinical research trial run within the Real-World Evidence Division. Responsible for preparing and distributing site and volunteer communications, scheduling, volunteer management and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.
Coordinate and monitor project timelines while effectively communicating project needs and related information, as required
Organize and maintain project working files and track critical regulatory documents. Create and maintain tracking documents, as needed
Evaluate and maintain information and accurate data for compliance requirements and internal reporting needs
Collaborate with internal and external customers to ensure documentation is accurate and meets expectations
Provides trial status tracking and progress update reports to the team as required. Ensures trial systems are complete, accurate and updated per agreed trial conventions (e.g. Clinical Trial Management System)
Coordinates with Procurement and Legal to execute contracts pertinent to the clinical trial
Communicate with client base to organize and manage assigned projects/events/meetings. Recruit staff and/or volunteers for participation, coordinate with vendors, or perform virtual or on-site set-up and logistics coordination
Supports scheduling of client and/or internal meetings with completion of related meeting minutes
Utilize vendor and/or AHA systems (e.g. E1, Optimus, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses. Prepare monthly reports to track cooperative agreement activities. Submit staff and volunteer reimbursements
Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate
Assists with marketing efforts which may include updating on-line content, distribution/mailing of marketing materials, or vendors/contractors/volunteer’s communication Act as a resource and administrator for project team members on SharePoint
Contributes to other project work and initiatives, such as Clinical Studies Expert Panel, as required
Contributes to the project team by assisting in preparation of project publications/tools and sharing ideas/suggestions with team members
High School Diploma or Equivalent
Two (2) – Five (5) years of experience
Proficient at project coordination
Has a strong work ethic and organizational skills
Must be proficient Microsoft Products (e.g. Excel, PowerPoint, Word, SharePoint, etc.)
Basic accounting process experience
Demonstrated ability to prepare written and presentation communications
Demonstrated customer service skills
Ability to work within a team with a customer service-oriented approach
Meeting or event planning experience
Compensation & Benefits
Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 1 month ago (8/19/2022 10:02 AM)
Requisition ID 2022-9013
Job Category Health Strategies
Additional Locations Diversity Distribution SouthWest
Position Type Full Time
Location: OK-Oklahoma City