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Job Information

American Heart Association Executive Assistant in Irving, Texas

Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. In the future, this position will resume to being based in the local office.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our SouthWest office in Dallas, TX. The primary responsibilities of this role include providing senior level support to the Executive Vice President of the SouthWest region, and executing complex administrative support/technical program assistance work. The successful candidate will have a high level of analytical ability, multi-tasked manner of thinking, be self-motivated and directed, and possess excellent administrative skills. He or she will have integrity, high motivation, proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHA’s annual business plan. The Executive Assistant works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Provides administrative support to Executive Vice President of the SouthWest region.

  • Maintains calendars, schedules meetings, and makes logistical arrangements necessary for internal and external meetings, including virtual meetings.

  • Works closely with Vice President of Volunteer Engagement to support region board, this includes but is not limited to maintaining records of contact information, scheduling board and committee meetings, and regularly communicating with high-level volunteers. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects as assigned by Senior Vice President of Development and Director, Internal Communications.

  • Works closely with Associate Executive Vice President on scheduling internal and external meetings and supplying AEVP with appropriate documents for internal staff and leadership meetings, as needed.

  • Schedules and organizes complex activities such as meetings, travel, conferences, and all staff activities for Executive Vice President of Southwest, region board members, and other staff members, as assigned.

  • Handles highly confidential information.

  • Maintains an orderly filing system for correspondence and other documents.

  • Maintains accurate information relevant to internal meetings, board meetings and events.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

  • High school diploma or GED equivalent required. College Degree preferred.

  • 4+ years of related experience with 1 year supporting senior/executive level management.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies

  • Ability to work in a team environment and interact with all levels of AHA staff, volunteers and the public.

  • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.

  • Proven organizational skills, detail oriented and experience handling sensitive and confidential information.

  • Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have knowledge and skills with Zoom webinar and meetings.

  • Must have advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Benefits:

Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association. To help you be successful you will have access to our award-winning learning platform the Heart U as well as our sales training & relationship development program- Building Powerful Partnerships which received a 2017 Learning! 100 Award from Elearning! Media Group, and various other training and support mechanisms locally and through our National Center. This position is eligible for our full benefits and retirement packages, generous PTO accrual, paid holidays in addition to the week of December 25th off!

While we can only contact applicants, who are most qualified for the position, we do appreciate all applicants for their interest and effort in applying.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Irving

Posted Date 2 months ago (8/23/2021 11:48 AM)

Requisition ID 2021-6965

Job Family Group Business Operations

Job Category Administrative Support

Location: Irving, TX

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