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Job Information

American Heart Association Project Manager / Executive Assistant in Houston, Texas


Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

We're hiring a Project Manager / Executive Assistant in Houston, TX. This role will be a vital partner in providing executive assistant and high-level project management support to the Associate Executive Vice President (AEVP) for the SouthWest region. Internally this title is referred to as a Region Business Operations Director.

This is an office-based position that offers a hybrid schedule working from our Houston, TX office. The candidate will live in the Houston area.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


Reporting to the Associate Executive Vice President (AEVP), this position will have a hand in ensuring the AEVP and SouthWest Region leadership team are optimizing every opportunity to advance the mission of the American Heart Association and to achieve our annual and strategic goals. Preparing presentations, documents, and progress reports, providing administrative and meeting planning and management support, helping to connect staff and volunteer talent to key initiatives, and crafting project plans that convey accountabilities, deliverables, and timelines are just a few of your responsibilities. The ideal candidate will be an expert multi-tasker, genuine collaborator, great communicator, possess a positive, infectious attitude and an optimistic spirit.

The SouthWest region of the American Heart Association encompasses New Mexico, Texas, Oklahoma, Arkansas, Wyoming, and Colorado.

Some Core Responsibilities Include:

  • Create detailed project management plans to support the annual operations and key initiatives of the AEVP of the SouthWest region.

  • Develop prep materials to ensure the AEVP is ready and equipped for important meetings and moments.

  • Design and update PowerPoint presentations as needed.

  • Oversee the logistics and management of region-wide trainings, meetings, and events as scheduled by the AEVP.

  • Coordinate details and scheduling for complex meetings.

  • Manage the AEVP’s calendar.

  • Coordinate key communications with the Executive Leadership Team and Internal Communications for the AEVP.

  • Act as a liaison at times between AEVP and National Center for the American Heart Association.

  • Coordinate and monitor project timelines while effectively communicating project needs and related information in the region as required.

  • Assist with logistics for region-wide events as planned by the AEVP.

  • Capture and disseminate meeting notes and minutes.

  • Utilize vendor and/or Association systems efficiently and competently to complete duties/projects.

  • Coordinate external meetings with volunteers, ELT Members, board members, etc.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:


  • High school diploma or GED equivalent. College graduate preferred.

  • 2+ years of related experience.

  • Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.

  • Intermediate skill/proficiency with Microsoft Office. These skills are subject to testing.

  • Ability to work evenings/weekends to support the AEVP.

  • Ability to work in a team environment and interact with all levels of Association staff and volunteers.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; this position is incentive eligible based on achieving certain targets.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

  • Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities

#AHAIND2, #LI-Hybrid

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Location US-TX-Houston

Posted Date 1 month ago (10/18/2023 9:13 PM)

Requisition ID 2023-11311

Job Category Field Campaigns

Position Type Full Time

Location: TX-Houston