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Job Information

American Heart Association Development Specialist in Houston, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


We have an excellent opportunity for a Development Specialist for the Houston Heart Ball and Paul “Bear” Bryant Awards in our Houston, TX office. If you are self-motivated, a team player, have experience in supporting a busy team and excel at planning, organization and database management, we want to hear from you! The Development Specialist provides support for the Greater Houston Heart Ball & Paul “Bear” Bryant Awards events. Work involves research and report development via Greater Giving, E1 and IQ4Biz, website usage through Greater Giving, general administrative duties and event coordination.

Responsible for maintaining donor or sponsor databases; coordinating event administration, schedules, and meetings; preparing financial or operations reports; controlling inventory of marketing, presentation, or fundraising materials; organizing and motivating volunteers; and assisting with logistics of auxiliary fundraising events.

Essential Job Duties

  • Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events. Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.

  • Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.

  • Support donor stewardship efforts through communications collateral creation, tracking important dates, and facilitating donor touchpoints.

  • Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.

  • Prepare and communicate schedules and meetings. Ensure deadlines are met.

  • Perform administrative duties as required or requested.

  • Coordinate and collaborate with vendors to execute logistics for a large fundraising event (e.g., Heart Ball, Paul “Bear” Bryant Awards) or smaller multiple events (e.g., Kickoff Events, Underwriters’ Receptions, Top Donor gatherings) and related events including infrastructure, lighting, sound, food and beverage, etc. Process expenses incurred for the event.

  • Assist volunteer committee(s) with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.

  • Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.

  • May assist with collecting and depositing donations.

  • May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.

  • Travel required, as needed.

  • Other duties as assigned by supervisor.


Minimum Qualifications

  • High School Diploma or Equivalent.

  • Excellent understanding of how to present data and interpret it.

  • Proficient with Microsoft Office applications and Customer Relationship Management systems.

  • A self-starter with good attention to detail.

  • Ability to juggle multiple priorities.

  • 2 years of experience with meeting and event planning.

  • 2 years of experience working with donors and volunteers preferred.

  • 2 years of experience with non-profit organizations preferred.

  • Excellent oral and written communication skills.

  • Experience with communications and event platforms. Zoom and are preferred.

  • Knowledge of NCAA guidelines and College Football a plus.


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association. To help you be successful you will have access to our award-winning learning platform the Heart U! This position is eligible for our full benefits and retirement packages, generous PTO accrual, paid holidays in addition to the week of December 25th off!

While we can only contact applicants, who are most qualified for the position, we do appreciate all applicants for their interest and effort in applying.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Houston

Posted Date 4 weeks ago (3/18/2021 5:16 PM)

Requisition ID 2021-6673

Job Family Group Fundraising/Direct Sales

Job Category Administrative Support

Location: Houston, TX