American Heart Association Manager, Scientific Meetings & Events in Dallas, Texas
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. Offices will be reopening in September 2021; this position will resume to being based in the local office.
The American Heart Association (AHA) has an excellent opportunity for a Manager, Scientific Meetings & Events in our National Center office located in Dallas, TX .
Essential Job Duties:
Manage all meeting logistics for assigned scientific and corporate meetings, including two-three annual scientific/corporate meetings.
Assist with on-site meeting management for Scientific Sessions.
Research and conduct site visits of potential meeting facilities to find most appropriate location for meetings.
Negotiate and execute hotel and vendor contracts to secure the best deal for the AHA.
Review meeting requirements, budget and agenda with program staff so all needs are met.
Communicate planning deadlines with program staff so that all deadlines are met.
Establish menus and other meeting specifications with staff to secure correct details.
Prepare function forms for distribution to staff, hotel and vendors to communicate needs.
Assist Affiliate Staff with site selections, contract negotiations, and assist with logistics as needed.
Verify, reconcile and process hotel and vendor invoices with approval from program staff so that bills are paid on time.
Assumes responsibility for additional meetings, conferences and projects on an as needed basis.
Want to help get your resume to the top? Take a look at the experience we require:
Minimum of four (4) years of experience and/or training in convention planning, administration, management or an equivalent combination of training and experience; Bachelor's degree preferred.
Minimum of three (3) years of experience with a convention bureau, hotel or position with meeting planning responsibilities.
Knowledge of the principles and practices of meeting/convention planning and administration with working knowledge of meeting planning technology.
Knowledge of MS Office (Word, Excel, Outlook, etc.) and basic accounting principles.
Strong organizational skills needed for multiple meetings management.
Strong interpersonal skills with all levels of AHA staff and volunteer leadership.
Excellent oral and written communications.
Ability to keep detailed records for coordination of meetings and their history.
Ability to manage project time and workload efficiently.
Ability to negotiate contracts.
Ability to think logically and solve problems.
Ability to work in a team environment.
Must be able to travel overnight approx. 20-30% of the time. Some travel may be required to support large events throughout the year.
CMP certificate preferred
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 1 month ago (9/16/2021 12:12 PM)
Requisition ID 2021-7365
Job Family Group Direct Sales
Job Category Meetings & Memberships
Location: Dallas, TX