American Heart Association Business Operations Manager in Dallas, Texas
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
The American Heart Association has an excellent opportunity for a Business Operations Manager in our Mission Advancement department based out of our National Center office located in Dallas, TX!
The AHA’s Mission Advancement department leads major and principal giving, charitable estate giving and estate settlement, as well as other philanthropy-focused initiatives of the American Heart Association. The Business Operations Manager serves an important role helping to ensure that operations are efficient, timely and customer friendly, and that operations work products are accurate and always reliable. Day-to-day administrative functions of the Business Operations Manager include budget management, purchasing, accounting, and expense reporting against the business operations, managing documentation and recordkeeping for the department, administrative and financial monitoring of the American Heart Association Donor Advised Fund program and the AHA Charitable Gift Annuity program, and oversight of operational customer support. The Manager facilitates contracts, procurement processes, manages vendor relationships as needed and related business services in collaboration with Finance, Procurement, and other departments. The Manager also leads the annual budget development process, provides regular monitoring of endowment accounts, contributes to special projects and initiatives, provides analyses as requested and ensures documentation of standard operating procedures within the scope of the role.
Oversees and manages daily business operations, building collaborative relationships with Mission Advancement staff, finance, legal, external vendors and partners, to ensure that overall business goals are reached, and that all AHA guidelines are followed. Implements legal and purchasing process including contract creation and execution, creation of purchase orders, vendor communication and management and invoice processing. Facilitates vendor contract process to ensure contracts are reviewed and approved through internal procurement and legal procedures. Prepares and distributes analysis and reports to advance department objectives and to communicate with leadership. Oversee the annual operations calendar.
Act as lead in annual budget preparation and facilitation including communicating procedures, distributing and completing budget templates, training department managers and overseeing modifications or revisions. Proactively and regularly monitors spending in alignment with budget, providing guidance to managers and leadership and escalating exceptions to National VP.
Manage administration of the AHA Charitable Gift Annuity Program, the AHA Donor Advised Program, and endowment monitoring, leading preparation of required filings, statements and reports, overseeing coordination with vendors and proactive communication of progress and results.
Provides day to day oversight of the department filing system, ensuring critical documentation is available for a variety of purposes, including annual audit testing. In collaboration with marketing and communications team, oversees access permissions for SharePoint /shared content, ensuring permissions are appropriately managed and maintained and ensures departmental information within the scope of the role is shared with the department and elsewhere as appropriate.
Other duties, projects, or analyses as assigned including participation of cross functional task forces.
Bachelor’s Degree or equivalent work experience.
Five (5) – Eight (8) years of relevant experience.
Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration.
Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements.
Excellent in oral and written communications. Ability to communicate with all levels of AHA staff.
Commitment to timeliness and accuracy at all levels of financial data, with the ability to produce information and reports relied upon for critical decision making.
Ability to communicate to finance and non-finance staff.
Ability to analyze financial data and interpret into narrative form.
Excellent skills in Excel, financial platforms, database skills and aptitude.
Effective time management and organization skills.
Experience supporting departments operations.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 2 weeks ago (1/12/2022 6:25 PM)
Requisition ID 2021-7931
Job Family Group Business Operations
Job Category Individual & Institutional Giving
Location: Dallas, TX